FOR IMMEDIATE START!
We are seeking a versatile professional who can take on the role of Talent Agent/Casting Director and Office Manager, with including responsibility for Invoicing Management. In this dynamic position, you will represent talent, manage casting opportunities, and oversee the day-to-day operations of the office. You will also handle invoicing and financial tracking. The ideal candidate is organised, highly motivated, and capable of multitasking in a fast-paced environment.
Key Responsibilities:
Casting Management:
Manage and oversee the casting process for children’s roles in film, television, commercials, and other media.
Actively submit talent for appropriate roles, projects, and brand campaigns. Ensure that young performers are considered for a wide range of opportunities, including TV, film, commercials, print, and digital content.
Managing time sensitive casting briefs.
Organize and oversee auditions and bookings, ensuring talent is well-prepared and the process runs smoothly.
Manage schedules to avoid conflicts and maximize opportunities.
Obtain call sheets.
Liaise with casting directors and production companies to match talent with suitable projects (film, television, commercials, etc.).
Liaise with clients and talent to confirm booking details, including location, timing, and expectations.
Review and negotiate contracts on behalf of talent, ensuring their best interests are protected.
Negotiate contracts and fees on behalf of talent, ensuring fair terms and maximum exposure.
Provide and issue quotes to clients for their jobs.
Client Relations: Build and maintain strong relationships with casting directors, production companies, photographers, and brand representatives.
Industry Knowledge: Stay informed on current trends, projects, and opportunities within the entertainment industry that are appropriate for child talent.
Ensure all clients and jobs are adhering to the required state’s Child Welfare Regulations.
Child Welfare:
Adhering to and liaising with Child Welfare Regulations.
Ensure all clients and jobs are adhering to the required state’s Child Welfare Regulations.
Stay up to date with child welfare laws, regulations, and best practices in Australia.
Work with parents, guardians, and educators to ensure a balance between professional commitments and the well-being of the child.
Ensure all legal requirements are met, especially those specific to child talent.
Invoicing & Financial Management:
Prepare, issue, and track invoices for talent bookings and talent payments.
Monitor accounts receivable and liaise with clients to ensure timely payments.
Work closely with the finance team to reconcile accounts, follow up on outstanding payments, and maintain accurate financial records.
Collect the necessary bank details of talent to ensure for payment.
Administrative Duties:
Maintain accurate records of auditions, submissions, bookings, contracts, and payments, ensuring proper documentation and compliance with legal standards (including child welfare laws).
Talent Management & Representation:
Keep talent profiles updated with headshots, measurements, credits and portfolios.
Managing and organizing talent’s portfolio photoshoots. Ensure editors meet the required deadlines and talent’s photos are uploaded to their profiles in a timely manner.
Guide talent and parents through casting, auditions, and bookings.
Assist with the onboarding and offboarding of talent.
Managing talent calendars and schedules.
Manage the day-to-day needs of child actors and models.
Handle parent complaints and queries in a timely manner.
Offer career advice and development strategies tailored to each child’s potential.
Provide career guidance and support to talent, helping them refine their personal brands and prepare for auditions or roles.
Maintenance of talent and client records
Staff & Office Management:
Oversee all administrative functions to ensure the smooth running of the office, including managing supplies, coordinating IT needs, and supervising general upkeep.
Manage day-to-day operations of the office, ensuring efficient workflows, and productivity amongst staff.
Ensure staff are meeting the weekly KPIs.
Assist with onboarding of new employees, providing training and office orientation.
Serve as the first point of contact for staff, and other stakeholders for the agency.
Assist with all office correspondence, including phone calls, emails, and inquiries.
Ensure talent queries have been answered within Munchkins expected timeframe.
Support team members by addressing their office-related needs and providing a positive workplace atmosphere.
Maintain and upkeep the social media platforms for the Agency.
Assist with booking in talent for their interview appointments and follow the interview established guidelines, scripts/FAQs.
Keep all documentation up to date
Manage reception and administration duties amongst staff.
Generation and maintenance of database records and talent profiles across a variety of platforms including industry specific, our internal CRM, excel and OneDrive.
Generation and maintenance of database records and talent profiles across a variety of platforms including industry specific, our internal CRM, excel and OneDrive.
Provide general advice and information on Munchkins services
EXPERIENCE:
3-5 years of industry experience and management, preferably within a talent agency or similar fast-paced, creative environment.
REQUIREMENTS:
Proven experience as a Casting Director, agent or within a casting role in the entertainment industry.
Strong office management or administrative experience.
Strong understanding of talent management, casting processes, and entertainment industry trends.
Strong understanding and experience with Australian child welfare regulations and guidelines.
Exceptional organizational, communication, and people skills.
Excellent organizational and multitasking skills to manage multiple responsibilities effectively.
Ability to negotiate contracts and navigate talent agreements, with a keen eye for detail.
Familiarity with invoicing software (Xero) and office management tools (Microsoft Office, OneDrive Workspace).
Ability to work with children and their families in a professional and compassionate manner.
Proficient in MS Office and casting software/tools.
High attention to detail and ability to handle confidential information.
Lightroom and Photoshoot experience preferred but not essential.
Attributes:
Proactive problem solver with a can-do attitude.
A high degree of professionalism, discretion, and confidentiality.
Strong interpersonal and communication skills, with the ability to build relationships with clients, talent, and industry professionals.
Ability to thrive under pressure, meet tight deadlines, and manage a diverse set of tasks.
Proactive, problem-solving mindset with a willingness to take initiative.
Opportunities for professional development and career growth within the agency.
Please send resumes to: [email protected]
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